March 31, 2025 update to original notice mailed February 1, 2025

 

Dear Unit In Good Standing:

At the 82nd Annual State Convention of the North Carolina State Area Conference of the NAACP, which will be held in person at the Hilton Durham Hotel (3800 Hillsborough Rd, Durham, NC 27705) on Friday, September 26, 2025, at 7:30 pm ET during the First Legislative Session, the Election Procedures Committee will provide a final report for the purpose of election of officers and at-large members of the executive committee.

Official updates will be provided via email and available online at https://ncnaacp.org/elections25. Units are encouraged to check that site regularly for updated information.

It is important that delegates from your Unit have their credentials properly filled out, they must include the signature of both the Unit President and Secretary, after which they must be presented to the State Conference Secretary to be registered as a delegate for this meeting. Per the Bylaws for Units, “At the first session of the Annual Convention, the delegates shall elect five (5) delegates to the Election Supervisory Committee which will assist the National Office with the election in accordance with the Constitution.” ARTICLE IX, SECTION 1(B){1J} OF THE BYLAWS FOR UNITS

On Saturday during the Convention at 8:00 a.m. on Election Day, the Election Supervisory Committee shall convene a special session of the Convention for the sole purpose of hearing from the candidates seeking office. Candidate shall be heard in the following order: Assistant Secretary, Secretary, Assistant Treasurer, Treasurer, 3rd Vice-President, 2nd Vice-President, 1st Vice-President, and President. Election Supervisory Committee will determine time limits for speeches at the meeting.

Immediately following the special session, but no later than 11:00 a.m. the ballots will be released by Election Buddy to each eligible delegate. Voting will close immediately at 3:00 p.m. After voting closes, the results of the election will be immediately available for each voting delegate to view.

Click here to download the Official 2025 State/State-Area Conference Election Procedures Manual which was published by the NAACP National Office on January 29, 2025. The manual contains copies of all forms, policies and other related information.

NOTE: The official mailing address of the NAACP North Carolina State Conference is P.O. Box 27392, Raleigh, NC 27611. All election-related correspondence should be sent to that address ONLY.

We look forward to your participating in these activities.

 

Mr. Demetrius Holder
Secretary

Rev. Dr. Portia Rochelle
Chair of the Election Procedures Committee